The Top 10 Qualities of Event Planners

In this industry, we must juggle so much while maintaining our creativity. At times our efforts aren’t met with a thanks, but our passion and dedication to it all makes it all worth it. If you’ve ever doubted your greatness as an event planner or if you’re looking to get started in the industry, this list of 10 great qualities every event planner should have will help you know where you stand:

1. They have people skills.
People skills are the number one quality shared by successful event planners. You must be comfortable connecting with a wide range of people: from high-level executives to event attendees.It’s important to have the ability to resolve conflicts, be a confident but pleasant negotiator, and maintain your sense of humor. Remember to try and have fun with the work you do, and the people you work with, and they’ll want to work with you again. You can’t do it all by yourself, so building relationships is key.

2. They’re good listeners.
The ability to understand what key stakeholders want from your event is critical. They may not speak industry lingo or know what is realistic, but you have to be able to discern their needs and make sure all parties share the same expectations. Tapping into spoken (and unspoken) needs throughout your planning process will help you stay one step ahead.

3. They’re flexible.
Event managers must double as janitors to executives. Cleaning up messes and putting out fires — quickly, quietly, and efficiently — is part of the job. Stay calm, get it done, then get back to running the show.

4. They’re organized.
To successfully run any event, you need to be able to juggle about 50 things at once. This multi-tasking prowess is required for both smooth planning and flawless execution of an event. The best planners have foolproof systems, step-by-step checklists to keep them on course and more. Working in events requires the ability to focus on the big picture while keeping track of all the little details.

5. They’re calm under pressure.
In moments of stress, the last thing your team needs is a shaky leader who makes poor decisions because they’re cracking under the pressure. Successful event managers stay level-headed and continue to treat everyone with respect, no matter what. Try to remain cool, calm, and collected when dealing with other people, even if you’re a bundle of nerves inside.

6. They’re good communicators.
Clear, firm, and kind communication establishes you as a leader of the team, keeps everyone on track, and ensures that the goals of the event are clear to everyone involved. It also allows you to effectively share your vision and get others excited about it, too. Communicate in a way that is respectful to everyone and doesn’t put anyone down. Accept criticism and be open to new ideas. Everyone plays a part in the success of an event, so make sure you’re communicating with them in a clear, confident, and empowering way.

7. They’re passionate.
With all the stress of the job, you have to really love what you do. Genuine passion helps you overcome bumps in the road and stay cool when all seems lost. It also leads to bursts of inspiration to create something great instead of just trying to get through the day.

8. They’re creative problem-solvers.
No matter how well you plan, something will go wrong. Whether it’s tracking down an emergency item or quickly changing a presentation at the last minute, you have to be resourceful with what you have. This becomes a lot easier if you enjoy finding creative solutions to the challenges that arise.

9. They’re decisive.
Event planners need to be able to make several decisions at once, and make them quickly. It’s also important to be able to recognize when it’s too late to change certain decisions — and have the resolve to stand by them.

10. They’re experienced.
It will be a lot easier for people to trust you if you have a significant amount of experience. And your job will be easier for you once you’ve seen the range of challenges an event can throw at you. Plus, the experienced manager has a network of trusted professionals to call on when things get tough. If you don’t have a ton of experience yet, don’t worry — just give it time!

How many of these items can you check off your list? Is there anything you need to work or brush up on? If so, you need to be at the Let’s Plan Conference this year. We will cover the above topics plus MUCH more!

We look forward to seeing you there!

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